What is Exact Online?
Exact Online is a cloud-based accounting software that is popular with SMEs in the Benelux. It offers a complete solution for financial administration, from invoicing and bank accounts to VAT returns and reports. Thanks to its modular design, you can start with basic accounting and expand to CRM, project management and inventory management.
Why Exact Online is useful
Unlike locally installed software, Exact Online works entirely in the cloud. This means you have access to your administration from anywhere and updates happen automatically. For SMEs working with an accountant, this is ideal: both parties work in the same system, preventing duplicate work and errors.
- Real-time insight into your financial situation
- Automatic bank connection for fast reconciliation
- Collaboration with your accountant on the same platform
- Scalable from sole trader to medium-sized business
Time savings with Exact Online
The real power of Exact Online lies in automation. By setting up smart connections and workflows, you can save hours per week on administrative work.
Automatic bank connection
Bank transactions are automatically imported and matched with outstanding invoices. No more manual retyping.
Scan & Recognise
Upload invoices and Exact automatically recognises the supplier, amount and VAT. Save 5-10 minutes per invoice.
Recurring invoices
Set up automatic invoicing for subscriptions or recurring services. Never forget an invoice again.
Automatic VAT return
VAT codes are automatically applied. The return is ready for submission in just a few clicks.
Hidden features that often go unused
Many users only utilise a fraction of what Exact Online can do. Here are features that are often overlooked:
- Approval workflows: Have invoices approved by the right person before they are paid. Perfect for businesses with multiple decision-makers.
- Document linking: Link quotes, orders and invoices together so you can track the complete sales cycle.
- Dashboards and KPIs: Build custom dashboards with real-time figures on revenue, costs and margins.
- API access: For developers and advanced automation, Exact offers a full REST API.
- Project accounting: Link hours and costs to projects for detailed profitability analysis.
- Multi-currency: Work effortlessly with different currencies for international trade.
Integrations with other tools
Exact Online has an extensive ecosystem of connections. Here are the most valuable integrations for automation:
BillToBox
Zapier
Mailchimp
WooCommerce
- BillToBox: Automatically process incoming invoices and forward them to Exact for booking.
- Zapier: Connect Exact with 5,000+ other apps for custom workflows.
- WooCommerce: Automatically synchronise webshop orders to your accounting.
- Mollie/Stripe: Link payment providers for automatic reconciliation.
- Time tracking tools: Automatically import hours for project invoicing.
Get the most out of Exact Online?
I help you to set up, integrate and automate Exact Online. Book a free consultation to discuss your options.
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