Automation that pays for itself
We build software and automation for SMEs with an expensive, recurring problem. Getting one process right often saves tens of hours and thousands of euros a year. Your code, your data, no vendor lock-in.
Why companies work with Robic
Behind Robic is Dieter. He was co-founder and CTO of a SaaS product that grew to users in 80 countries, and is certified in AI/Machine Learning and Business Process Modelling. More than ten years of building, integrating and securing software for businesses.
Your code
The software we build is yours. No black box, no licences that hold you hostage.
Your data
Your data stays yours and stays with you. Full export, always, no discussion.
No vendor lock-in
You're never tied to us. Everything is documented and transferable to whomever you like.
Do you recognise this situation?
Invoices need to go out. Projects are about to start. But first you need to collect hours, create work orders and gather scattered information.
What does this way of working really cost you?
- Hours lost on copy-pasting
- Searching for information in emails, Excel and loose notes
- Invoicing that keeps getting delayed
- Projects starting without complete administration
- "We really need to fix this", but it keeps being postponed
- AI tools like ChatGPT/Gemini help, but they don't integrate well with existing tools.
Imagine this running smoothly...
Time registrations automatically collected. Work orders generated in a few clicks. Invoices ready without manual puzzle work.
- Less administration, more focus on growth
- Automation tailored to your current workflow
- Integrations between tools (without extra complexity)
- Overview and structure in your entire flow
- AI integration where it's useful
Who is this ideal for?
For business owners who take their time and growth seriously. If a recurring process costs you tens of hours or thousands of euros every month, good automation pays for itself quickly.
You're a business owner or team lead
- You're still behind your desk in the evening
- You have to "check everything yourself" too often
- You want more overview without extra hassle
You work with scattered information
- Emails + Excel + WhatsApp + loose notes
- Manually retyping between tools
- Errors due to duplicate work
What we've already built
A selection of projects we delivered for clients. Some names are confidential.
ERP linked to the accounting software
For a car body shop we built an integration that automatically forwards invoices from their ERP to the accountant, with Peppol for electronic invoicing.
SharePoint integration with security validation
For a large retail chain we delivered a custom SharePoint integration, including a penetration test to validate the security.
Tailored lead follow-up
A kanban board to follow up on leads in a structured way, linked to email and calendar so that contact moments register themselves.
Smart timesheets and invoicing
Timesheets that fill themselves in from calendar entries, and invoices that emerge from work orders.
Tools we work with
From accounting software to project management, from AI assistants to email marketing. We help you use and integrate them optimally.
Our approach
Good software doesn't start with the technology, but with understanding how you work and what you really need.
ROI call
Free 30-min call: where are the bottlenecks and what's the payoff?
Proposal
Clear plan with scope, tools and costs.
Implementation
We build, test and set it up.
Follow-up
Evaluation and adjustments where needed.
Prefer to learn it yourself? We also run training
Alongside custom software, we run training in programming and AI. For professionals and teams, students and the self-employed. One-on-one, in a group, online or on location.
Pricing & region
Transparent pricing, tied to results
No pay-by-the-hour and no surprises afterwards. After a free ROI call you get a fixed quote upfront, tied to what it earns you: hours saved, fewer errors, faster invoicing. A good quick win usually pays for itself within a few months.
- Free ROI call: we estimate the potential gains together
- Fixed quote upfront: you know exactly what it costs in advance
- If more research is needed: first a defined quote for research/optimisation
- Then implementation: second quote based on research results
All concrete rates are transparently listed on our pricing page.
View all prices →Region
We primarily work in the Flemish Ardennes and surrounding municipalities:
- Zottegem
- Oudenaarde
- Brakel
- Geraardsbergen
- Ronse
- Zwalm
- Horebeke
- Maarkedal
- Kluisbergen
- Wortegem-Petegem
- Kruisem
- Lierde
- Herzele
- Sint-Lievens-Houtem
- Oosterzele
- Ninove
- Gavere
We're also active in Ghent and Brussels. Remote work is possible as well, of course.
From the blog
Practical insights about administration, automation and legislation for SMEs and self-employed professionals.
Legislation
Mandatory time registration from 2027: burden or chance to go digital?
From 1 January 2027, every employer must register their staff's working time. Find out how to set it up digitally so it gives you time back.
Read more →
Automation
3 signs your administration needs automating
Do you recognise these signs? Then it's time to streamline your administrative processes and save valuable time.
Read more →Frequently asked questions
Which businesses is this suitable for?
We mainly work with profitable SMEs (1-50 employees) with an expensive, recurring problem: installation companies, contractors, car body shops, accountants, traders. Companies where one good automation demonstrably saves time and money.
Which tools do you use?
That depends on your situation. We work with what you already have (Exact Online, Odoo, Google Workspace, Microsoft 365) and connect this where needed with tools like Zapier, Make or direct integrations. No unnecessary new software, just smart connections.
How long does a project take?
A quick win (automating one process) is usually done within 1-2 weeks. Larger projects with multiple integrations take 4-8 weeks, depending on the complexity and how quickly you can provide feedback.
What does it cost?
Every project starts with a free ROI call. After that you get a fixed quote upfront, tied to what it delivers in saved time and money. So you know exactly what it costs in advance. All rates are transparently listed on our pricing page.
Do you work remotely or on-site?
Most projects can be done entirely remotely via video call. For companies in the Flemish Ardennes, Ghent or Brussels, we're happy to visit if that's useful for the project.
Curious what automation could earn you?
Together we'll look at where the biggest gains are and what it saves you, concretely in hours and euros.
Prefer email? Feel free to send us a message at info@robic.be.
Contact
Have a specific question, want to discuss a workflow or looking for a sparring partner? Feel free to get in touch. We usually respond within 1 business day.
- Email: info@robic.be
- Phone:
- Address: Boekendries 28, 9660 Brakel
Availability:
Monday to Friday: 09:00 – 18:00
Weekend: by appointment only
Region:
Flemish Ardennes, Ghent and Brussels. Remote work is possible as well.