What is BillToBox?
BillToBox is a Belgian platform for digital document processing, with a focus on incoming invoices. It acts as a digital mailbox where suppliers can send their invoices directly. BillToBox automatically reads the invoices using OCR and AI technology, after which they are ready for approval and posting in your administration.
Why BillToBox is useful
Manually processing incoming invoices is time-consuming and error-prone. Invoices arrive via email, post or supplier portals. They need to be stored, the data extracted, checked and posted. BillToBox automates this entire process.
- One central point for all incoming invoices
- Automatic data extraction without manual typing
- Approval workflow for control and authorisation
- Direct connection with popular accounting packages
Time savings with BillToBox
Every manually processed invoice takes an average of 10-15 minutes. With BillToBox you reduce this to 1-2 minutes for review and approval. With 50 invoices per month, you quickly save a full working day.
Smart OCR/AI recognition
BillToBox learns from your corrections. The more invoices you process, the more accurate the automatic recognition becomes.
Digital mailbox
Suppliers send invoices directly to BillToBox. No more forwarding emails or saving attachments.
Mobile approval
Approve invoices via the app, wherever you are. No more delays due to absence from the office.
PO matching
Automatically match invoices to purchase orders for quick verification and discrepancy detection.
Hidden features that often go unused
BillToBox offers more than just invoice recognition. These features are often overlooked:
- Supplier invitation: Invite suppliers to invoice directly via BillToBox. Easier for them, faster for you.
- Cost categorisation: Set up rules to automatically assign invoices to the correct cost centre or project.
- Duplicate invoice detection: BillToBox automatically warns about potential duplicate invoices.
- UBL/e-invoicing: Process structured e-invoices automatically without OCR errors.
- Archiving: All documents are archived digitally and in legal compliance.
- Multi-entity: Manage invoices for multiple companies from one account.
Integrations with other tools
BillToBox has native connections with most popular accounting packages in Belgium and the Netherlands:
Exact Online
Yuki
Odoo
- Exact Online: Processed invoices are automatically posted with the correct general ledger accounts.
- Yuki: Seamless sync of documents and posting rules.
- Odoo: Integrate with your ERP for complete purchase-to-pay automation.
- Twinfield, Octopus, Unit4: Connections available for various accounting firms.
Implement BillToBox?
I help you to configure BillToBox and connect it to your accounting. Book a free consultation to discuss your situation.
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