Losing 8+ hours a week on admin?
There's a smarter way.
I help SMEs and self-employed professionals in the Flemish Ardennes automate administrative tasks — without large IT projects and with quick results.
Free AI Project Advisor — ask your question and get an instant tailored proposal
Starting from €250 for a defined automation • Free 30-min intake
- Invoices automatically imported
- No more double data entry
- Work orders from your planning
- Existing tools smartly connected
Do you recognise this situation?
Invoices need to go out. Projects are about to start. But first you need to collect hours, create work orders and gather scattered information.
What does this way of working really cost you?
- Hours lost on copy-pasting
- Searching for information in emails, Excel and loose notes
- Invoicing that keeps getting delayed
- Projects starting without complete administration
- "We really need to fix this" — but it keeps being postponed
- AI tools like ChatGPT/Gemini help, but they don't integrate well with existing tools.
Imagine this running smoothly...
Time registrations automatically collected. Work orders generated in a few clicks. Invoices ready without manual puzzle work.
- Less administration, more focus on growth
- Automation tailored to your current workflow
- Integrations between tools (without extra complexity)
- Overview and structure in your entire flow
- AI integration where it's useful
Who is this ideal for?
Especially for SMEs where administration "comes on top" and therefore keeps piling up. If you recognise yourself in this, chances are you'll see impact quickly.
You're a business owner or team lead
- You're still behind your desk in the evening
- You have to "check everything yourself" too often
- You want more overview without extra hassle
You work with scattered information
- Emails + Excel + WhatsApp + loose notes
- Manually retyping between tools
- Errors due to duplicate work
Take the self-test: where's your quickest win?
Answer a short series of questions and get a clear report immediately with quick wins, time savings and an initial estimate of your automation potential.
Start the self-testYou get results immediately in your browser. No preparation needed.
Tools I work with
From accounting software to project management, from AI assistants to email marketing — I help you use and integrate them optimally.
Exact Online
Accounting and business software
Yuki
Online accounting platform
BillToBox
Digital document processing
Zapier
Automation platform
ChatGPT
AI assistant by OpenAI
Claude
AI assistant by Anthropic
Odoo
ERP & CRM platform
Google Workspace
Gmail, Drive, Docs & more
Microsoft 365
Office, Outlook & Teams
Example: supplier invoices
What does automation look like in practice? Below is a typical example.
- Download and save invoice from email 5 min
- Manually register in accounting software 10 min
- Look up cost centre / project code 5 min
- Look up and check purchase order (PO) 7 min
- Manually prepare payment 13 min
- Invoice automatically read (OCR/AI) 0 min
- Automatic PO matching + cost centre 0 min
- Approval flow via mobile 1 min
- Automatic booking and archiving 0 min
Pilot programme (temporary)
Start at a reduced rate: together we automate one defined process and measure the impact.
My approach
Automation doesn't start with "new software", but with understanding where you're losing time today.
Intake
Free 30-min call: where are the bottlenecks?
Proposal
Clear plan with scope, tools and costs.
Implementation
I build, test and set it up.
Follow-up
Evaluation and adjustments where needed.
About me
I'm Dieter and I help businesses automate their administration and streamline processes — making maximum use of tools you already have, and only custom work when truly necessary.
Personal, yet professional
At Robic, I'm your fixed point of contact: short communication lines, clear agreements and a pragmatic approach.
- Pragmatic: close the biggest time leaks first
- Simple where possible: no unnecessary tool stacking
- Focus: administration, flows, integrations and automation
10+ years of experience
From co-founder/CTO of a SaaS company with users in 80 countries to IT consultant for ERP and accounting software. Certified in Business Process Modelling and AI/Machine Learning.
Read my full background →Pricing & region
Transparent pricing
Many digitalisation projects require investments of €5,000 or more. Because we focus on SMEs, at Robic you can start with a defined project from €250. Ad-hoc support is also possible: €65 per hour. We always look at your situation and the ROI together: automation that fits the size of your business and the complexity of your processes.
- Free 30-min intake: quick assessment of scope and potential gains
- Sometimes an immediate implementation proposal: if it's clearly defined
- If more research is needed: first a defined quote for research/optimisation
- Then implementation: second quote based on research results
All prices exclude 21% VAT.
View all prices →Region
I primarily work in the Flemish Ardennes and surrounding municipalities:
- Zottegem
- Oudenaarde
- Brakel
- Geraardsbergen
- Ronse
- Zwalm
- Horebeke
- Maarkedal
- Kluisbergen
- Wortegem-Petegem
- Kruisem
- Lierde
- Herzele
- Sint-Lievens-Houtem
- Oosterzele
- Ninove
- Gavere
I'm also active in Ghent and Brussels. Remote work is possible as well, of course.
From the blog
Practical insights about administration, automation and legislation for SMEs and self-employed professionals.
Legislation
120% tax deduction for e-invoicing costs via Peppol
Small companies and sole proprietorships can deduct e-invoicing costs at 120% for tax purposes. Discover which costs qualify.
Read more →
Automation
3 signs your administration needs automating
Do you recognise these signs? Then it's time to streamline your administrative processes and save valuable time.
Read more →Frequently asked questions
Which businesses is this suitable for?
I mainly work with SMEs (1-50 employees) that process a lot of administration daily: installation companies, contractors, accountants, traders. Companies that notice they spend too much time on copy-pasting, manually creating invoices or maintaining Excel lists.
Which tools do you use?
That depends on your situation. I work with what you already have (Exact Online, Odoo, Google Workspace, Microsoft 365) and connect this where needed with tools like Zapier, Make or direct integrations. No unnecessary new software, just smart connections.
How long does a project take?
A quick win (automating one process) is usually done within 1-2 weeks. Larger projects with multiple integrations take 4-8 weeks, depending on the complexity and how quickly you can provide feedback.
What does it cost?
Quick wins start from €250. Larger projects from €750. Every project starts with a free 30-minute intake, so you know upfront what's possible. View all prices.
Do you work remotely or on-site?
Most projects can be done entirely remotely via video call. For companies in the Flemish Ardennes, Ghent or Brussels, I'm happy to visit if that's useful for the project.
Ready to automate your administration?
Together we'll look at where we can make the most impact — and start with one defined process.
Prefer email? Feel free to send me a message at info@robic.be.
Contact
Have a specific question, want to discuss a workflow or looking for a sparring partner? Feel free to get in touch — I usually respond within 1 business day.
- Email: info@robic.be
- Phone:
- Address: Boekendries 28, 9660 Brakel
Availability:
Monday to Friday: 09:00 – 18:00
Weekend: by appointment only
Region:
Flemish Ardennes, Ghent and Brussels. Remote work is possible as well.